Privacy Policy
Last updated: June 01, 2025
This Privacy Policy describes the policies and procedures of Expedition: Endless Wilds LARP Inc. ("the Club", "we", "us", or "our") regarding the collection, use, and disclosure of your information when you use our website and services ("the Service"). It also explains your privacy rights and how the law protects you.
By using our Service, you agree to the collection and use of information in accordance with this Privacy Policy.
1. Definitions
- Account: A unique account created for you to access our Service.
- Company: Refers to Expedition: Endless Wilds LARP Inc., 5000 Thayer Center, STE C, Oakland, MD 21550.
- Cookies: Small files placed on your device to store session information and preferences.
- Country: United States (Maryland).
- Device: Any device that can access the Service, such as a computer, tablet, or smartphone.
- Personal Data: Any information that identifies or can be used to identify an individual.
- Service: The Expedition: Endless Wilds website and online services.
- Service Provider: Third parties that help operate or analyze the Service.
- Third-Party Social Media Service: Services like Google used for authentication.
- Usage Data: Data collected automatically when you use the Service (e.g., IP address, browser details).
- You: The individual accessing or using the Service.
2. What Data We Collect
Personal Data
We may collect:
- Email address
- First and last name
- Character name(s) and Player information
- Usage Data (e.g., IP address, browser details)
- Information you provide via Google OAuth sign-in (name, email, profile picture, if applicable)
Usage Data
We collect information like:
- Device IP address
- Browser type and version
- Pages visited and duration
- Device type (if using mobile)
3. How We Collect Data
We collect data:
- When you create an account (via email or Google sign-in)
- When you interact with the site (e.g., submit forms, register for events)
- Through cookies (for session management, preferences, and security)
4. Cookies and Tracking
We use cookies to:
- Authenticate users and manage sessions
- Remember user preferences (e.g., character selections)
- Enhance security and prevent fraud
- Monitor basic usage patterns to improve our Service
You can control or delete cookies via your browser settings. Disabling cookies may affect your ability to use parts of the Service.
5. How We Use Your Data
We use your data to:
- Provide, maintain, and improve the Service
- Authenticate users via Google or email sign-in
- Manage your account and event registrations
- Communicate essential updates (e.g., event changes, safety notices)
- Ensure safety and compliance with community standards
- Comply with legal obligations
We do not sell your data or use it for commercial advertising.
6. Data Sharing
We may share your data:
- With Service Providers (e.g., Firebase for authentication, Google Analytics for site performance)
- When required by law or to protect the safety and integrity of the community
- With your consent (e.g., sharing your character info on event rosters)
We do not share data for marketing or commercial purposes.
7. Non-Discrimination Policy
Expedition: Endless Wilds LARP does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.
8. Data Storage and Location
Your data is stored securely in the United States, primarily through Firebase services and our hosting provider.
9. Your Rights
You may:
- Request access to your data
- Request corrections to your data
- Request deletion of your data (subject to legal requirements)
To exercise these rights, contact us at support@expeditionlarp.com.
10. Children's Privacy
Our Service is intended for individuals 18 years of age or older. We do not knowingly collect data from individuals under 18. If you believe we have collected data from a minor, please contact us, and we will delete the data.
11. External Links
Our Service may link to external websites (e.g., Discord, partner LARPs). We are not responsible for the privacy practices of these third-party sites.
12. Data Security
We strive to protect your data using secure technologies (e.g., HTTPS, secure servers), but no system is 100% secure. Use of our Service is at your own risk.
13. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify users of significant changes via email and by updating this page. Please review this Policy periodically.
14. Contact Us
For any questions, please contact:
